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Office & Facilities Assistant
- Posted By: Flair 4 Recruitment
-
Address:
- 155 Whiteladies Rd
- Clifton
- Bristol
- BS8 2RF
- Contact: 0117 9706505
- Date Posted: 15th Dec 2008
- Salary: £14,000 - £16,000
- Location: Bristol (City Centre) (BS1 6FT)
- Reference Code:
- Views Since Posting: 109
- Full Description:
A great new opportunity has arisen for an Office/Facilities Assistant to join a well known Finance company based in central Bristol.
Your main responsibility would be to ensure an excellent standard of service and care is provided to the team to enable them to achieve their overall business objectives and specifically to retain and service existing and new clients.
DUTIES
- Providing excellent diary management
- Being aware of managers' movements over the day and coming weeks
- Responding to and dealing with requests for meetings
- Managing meetings
- Arranging venue/catering where necessary
- Composing emails/letters
- Putting together presentations and where PC based ensuring appropriate equipment set up to enable presentations to take place
- Dealing with clients' telephone calls, specifically ensuring that messages are taken clearly and efficiently and responded to in a timely fashion
- Meeting and greeting clients as and when they arrive at our offices for meetings
- Organising travel plans
- Undertake administrative ad-hoc exercises such as photocopying, clearing fax machine and data input
EXPERIENCE
- MS Office (Word, Excel & PowerPoint) - intermediate level
- Lotus Notes (advantageous but not essential)
- First software (advantageous but not essential)
- minimum typing speed of 50wpm - accuracy is vital
SKILLS REQUIRED
- Excellent organisational and administrative skills with proven ability to multi-task, prioritise and effectively manage workload
- Possess an excellent telephone manner
- Ability to develop a good understanding of the department and the firm
- Ability to work on own initiative remaining calm and level headed when under pressure
- Good interpersonal skills, ability to liaise with people at most levels
- Show a positive approach to the role with a keen eye to detail
- Be resilient and level headed with a friendly approach
If you would like to be considered for this role, please call 01179706505 or email a copy of your CV to Nissa@flair4recruitment.co.uk
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