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Office/Facilities Assistant
- Posted By: Flair 4 Recruitment
-
Address:
- 155 Whiteladies Rd
- Clifton
- Bristol
- BS8 2RF
- Contact: 0117 9706505
- Date Posted: 15th Dec 2008
- Salary: £14,000 - £15,000
- Location: Bristol (City Centre) (BS1)
- Reference Code:
- Views Since Posting: 101
- Full Description:
Our client a professional finance company based in central Bristol are currently recruiting for an Office/Facilities Assistant to join their team.
You will ensure that an excellent standard of service and care is provided to the team to enable them to achieve their overall business objectives and specifically to retain and service existing and new clients.
Main Responsibilities
Supporting Managers
• General support to team to ensure smooth running on a day to day basis
• Providing excellent diary management
• being aware of managers' movements over the day and coming weeks
• responding to and dealing with requests for meetings
• Managing meetings
• arranging venue/catering where necessary
• reminding managers of tasks and duties, where applicable
• Composing emails/letters
• Putting together presentations and where PC based ensuring appropriate equipment set up to enable presentations to take place
Client care
• Ensuring the firm's client service standards are met
• Dealing with clients' telephone calls, specifically ensuring that messages are taken clearly and efficiently and responded to in a timely fashion
• Meeting and greeting clients as and when they arrive at our offices for meetings
Organisation and administration
• Organising travel plans
• Ensuring room booking and catering arrangements are made and communicated to attendees
• Coordinate meeting responses, chase where necessary, confirm arrangements and requirements
• Undertake administrative ad-hoc exercises such as photocopying, clearing fax machine and data input
• Composing, typing and sending routine communications, preparing agendas and attending meetings
Experience
• MS Office (Word, Excel & PowerPoint) - intermediate level
Lotus Notes (advantageous but not essential)
• minimum typing speed of 50wpm - accuracy is vital
Additional Information
Skills
Excellent organisational and administrative skills with proven ability to multi-task, prioritise and effectively manage workload
Possess an excellent telephone manner
Ability to develop a good understanding of the department and the firm
Ability to work on own initiative remaining calm and level headed when under pressure
Good interpersonal skills, ability to liaise with people at most levels
Show a positive approach to the role with a keen eye to detail
Be resilient and level headed with a friendly approach
Starting salary £14,000 -£16,000
For further information please call Claire on 0117 9706 505 or email claire@flair4recruitment.co.uk
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