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PA to Managing Director

Portishead Recruitment Jobs


Posted by: Portishead Recruitment
View all jobs from Portishead Recruitment
Address:
Contact Details: 01275 390470
Date Posted 2nd May 2008
Reference Code: 10108
View Since Posting: 310
Salary: £23,000
Vacancy Location: Avonmouth
Full Description:
We are currently recruiting for a PA to Managing Director based in Avonmouth
You will be involved with e-mail and diary management - arrange appointments and monitor emails that come in, organise all travel for MD plus any other members of staff that request it or are travelling with MD: Flights, Hotels and Car hire.
Arrange meetings:
Internal meetings - do draft agendas, arrange with all attendees, prepare details, arrange travel, prepare meeting papers


External meetings:
Ensure the MD is well prepared for the meeting, do research on company visiting if appropriate, get directions, names of people seeing. Screening telephone calls, enquiries and requests, and handling them where appropriate. Collate end of month reports and collate information from branches on various projects as and when needed by MD.


Other Duties Include:


Process MD's expense forms
Arranging company events such as annual management meeting, dinners, Christmas functions etc.
Marketing projects - advertising, editorials, sponsorship
Website updates and order all corporate uniform - hi-vis, jackets, t-shirts, shirts, bags
Order all corporate products - umbrellas, torches, Parker pens, normal pens, mugs, any specialised gifts needed i.e. retirement
Annual calendar ordering, updating branch distribution lists each year, sending out all calendars from central office
Co-ordinate and produce company presentations, tenders, proposals, leaflets, flyers, etc
Co-ordinate MD's Finish consul appointments, prepare documents for official stamping, liaise with Finnish Consul in London
ID cards - ordering for new staff, keep records, Fuel card ordering, admin, cancellations, keep record for all branches
Continued below...

Skills and Experience

Process paperwork - New Employment notification form, DECAS application form, Change of Employment form, Change to Remuneration form, Capex forms, Mobile phone forms, Car inspection forms
Renewal/update of annual company subscriptions - BIFA, BIMCO, ICS, Shipbrokers register
Renewal of MD's personal subscriptions - Lloyds, Tradewinds, Virgin, BA, BIFA etc
Skills and Experience Required:
Includes the following:


RSA III
Outlook 2000, Word 2000 Expert, Excel 2000, PowerPoint 2000 and Access 2000
Faster Keyboarding
Effective Business Communication
Introduction to Photoshop 6.0
Get into Marketing and Dreamweaver Introduction
Short course on Minute taking