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Bid Administrator

Randstad Bristol Jobs


Posted by: Randstad Bristol
View all jobs from Randstad Bristol
Address: Unit 7, Aztec Centre
Aztec West Business Park, Almondsbury
Bristol
BS32 4TD
Contact Details: 01454 201 808
Date Posted 15th May 2008
Reference Code: 54992
View Since Posting: 2
Salary: 18000
Vacancy Location: Trowbridge
BA14 8YX
Full Description:
You will be required to:

Manage the preparation and production of documents to a high standard of quality and in accordance with company procedures and requirements; Produce (in conjunction with Sales) Bid Allocation and Timescale Plans (MS Excel & Project) and distribute, including Pricing preparation/ sign-off, deadlines for respondees and ensuring sufficient time for collating/ proofing/ checking;
Devise the required format and presentation of the ITT/PQQ response document; Arrange Bid, Qualification, Review and Black Hat Meetings, as necessary; Chase for responses from Bid Authors/ Contributors; Arrange reallocation of bid questions, as necessary; Locate and adapt appropriate collateral, standard and boilerplate documents; Collate bid responses, ensure all sections/questions are answered and responses are consistent; Ensure all bids are signed off in accordance with procedure prior to despatch; Answer reception telephone calls, plus those concerning ITTs & PQQs as necessary; Manage the printing & collation of final ITT and PQQ response document; Co-ordinate third party responses and liaise with third parties where applicable; Organise bid despatch and delivery using couriers as necessary; Respond to general queries regarding ITTs & PQQs as required; Archive ITTs & PQQs, including emails and correspondence; Carry out general “housekeeping” on files, including directories and folders; Ensure all bid deadlines are met and obtain confirmation of receipt from courier.

You must have excellent communication skills, especially English grammar, spelling & vocabulary + telephone.
Sound IT knowledge and skills - Outlook, Excel & Word.
You must be disciplined, organised and have a structured approach to managing Bids as projects.

This is a great opportunity to join a sucessful company with excellent opportunities to prove yourself and progress within the role.